Frequently Asked Questions
Multiple ticket discounts are available. CSPC offers a 5% discount on groups of 5-9 registrations, and a 10% discount for 10 registrations or more. Please contact conference@sciencepolicy.ca to request a group discount.
- Are there discounted registration fees for Speakers and Panel Organizers? Yes. There is a reduced registration fee for speakers and panel organizers (one panel organizer per panel):
– For the day of the panel presentation the fee is $250
– For the whole conference the fee is $500. Please note that the gala dinner can be purchased at additional fee ($150)
– For more information, please visit the registration page here - What hotel rooms are available?
Travel and accommodation can be booked here. CSPC has arranged for a block of guest rooms at the Westin Ottawa starting at $299.00 per night plus applicable taxes. The deadline for booking under CSPC reduced rates is 5:00 PM ET Monday, October 21, 2024. Please make your reservation ASAP as the rooms are being booked very rapidly and availability is limited. - What discounts are available for the conference?
There are a number of discounts available for the conference, including:- Early Bird: $200 savings (Sept. 2nd – Oct. 5th)
Registration Discount Types
– Academic/Non-Profit/Retired/Diplomat
– Student/Post-doctoral fellowFor more information, please visit the registration page hereGroup Discounts
Multiple ticket discounts are available. CSPC offers a 5% discount on groups of 5-9 registrations and a 10% discount for 10 registrations or more. Please contact conference@sciencepolicy.ca for your group discount code which can be applied at check out during registration.More information on conference registration at https://sciencepolicyconference.ca/registration/
- Key dates:
Panel PowerPoint Presentation Deadline: Oct 30th
If speakers wish to submit their powerpoint presentations, please share them with Ashleigh Heath and your volunteer content coordinator by October 30. Please include panel ID and full name of panel organizer.Panelists can also bring their powerpoint presentation in a USB key, to the Speaker Ready Room at the Westin up to 2 hours before their session. The Speaker ready room is located in the Alberta room on the 4th floor of the Westin Hotel.Audio Visual Equipment in Concurrent Sessions
CSPC has arranged for Audio Visual equipment with the in-house AV company at the Westin Ottawa Hotel (Encore).Each room will have the following equipment:- Screen
- Projector
- Podium with microphone
- Microphones
- Floor mic for Q and A
- Laptop
- Sound system
- All panels will be audio recorded, plenary sessions will be Video recorded.Â
Panelists are NOT required to bring a laptop for their presentation, but they are welcome to do so if preferred. If you choose to bring your own laptop, please ensure you have the necessary connecting cables. We kindly ask that all panelists arrive in the room at least 30 minutes before the session begins to allow the AV technician sufficient time to set up your equipment.
Live Polling using the Conference App – Deadline: Oct 25th
You can engage the audience using the Conference Mobile App chat, by accepting questions in the app and/or by leveraging polls. (Note: You can utilize the conference mobile app for polls, or any other online source of your choosing.) If you wish to use the Conference Mobile App for attendee engagement, you must submit your polling questions on a template that will be sent in the coming weeks, no later than October 25th. More information will be provided in the next few weeks.As you meet with your panel over the coming weeks, please reflect on the content highlights and specific feedback you want from your audience. Take advantage of these options to create greater engagement with your session attendees.
In order to ensure the Conference App is pre-loaded with your question(s), we need this information in the template that will be provided no later than October 25, 2024. If your materials are ready sooner, please send them asap. It takes time to upload everything so the earlier the better. Do not leave this to the last minute. With more than 50 panels we need as much time as possible to complete this exercise and cannot guarantee your questions will be included if the deadline is missed.
Speaker Information – Please submit as soon as possible
If you haven’t already, please ensure your speaker bios and headshots are uploaded to Oxford Abstracts as soon as possible. Please communicate to your CSPC volunteer as soon as there is new upload or a change in speakers list so they can flag via email to Ashleigh Heath.These details are needed to support the conference promotion in the coming weeks and the completion of the Conference App.Speaker Release Forms – Please submit as soon as possible
Similar to the request for Speaker bios, can you please ensure your speaker release forms are completed and uploaded to Oxford Abstracts as soon as possible. At this point all speakers are confirmed and we need the signed release forms in order to promote their participation in CSPC 2024. Without this information, your panel and panelists cannot receive any pre-conference marketing.ÂSpeaker Registration – Must be done as soon as possible
Please ensure all speakers are registered as this is required for the pre-conference and in-person sessions. No exceptions. Follow this registration link to complete the registration. - Final Details
Preparation calls with your panel
Over the course of the next weeks, remember to convene a call with your panel to ensure you remain on track for the Conference.Translation: ​​CSPC will offer simultaneous translation for panels that have previously requested it, using an AI service that provides live-stream captions. Please watch for further communication on this.Panel Promotion: We encourage you to promote your panel in any shape and form in all social media channels. Please always tag your post with #CSPC2024.Special Requests: If you have any other special requests such as accessibility or translation, please let us know as soon as possible. You should have already indicated the preferred room format, and confirmations will be provided to you shortly. Please note that all speakers must be present in person; any exception to this is made on a case by-case basis and must be communicated to us as soon as possible.
At any time, should you have any questions about CSPC 2024, please feel free to contact us at conference@sciencepolicy.ca.
Attendees interested in volunteering are encouraged to apply through this link or reach out to info@sciencepolicy.ca for further information.
Sponsorship opportunities are also available, and interested organizations and individuals are encouraged to reach out to info@sciencepolicy.ca for more information.
Please be advised that the CSPC2023 Gala Dinner has been moved to Tuesday, November 14th. The Gala Dinner will take place in the Westin Ottawa Hotel Ballroom at 6 p.m. Should you have any questions about this, please contact conference@sciencepolicy.ca.
- Yes, there will be plenty of opportunities to network. It is recommended that you participate in the conference’s numerous seminars and panel discussions, as well as purchasing tickets for the Gala Dinner if that is not included in your registration ticket type.
- Please also note that in between panels, coffee breaks will be held in the Exhibitor Hall, where networking is encouraged.
For directions to the Westin Ottawa Hotel, please refer to this link.
Yes, once you purchase your ticket, you will receive a confirmation email. Please be sure to check your spam/junk e-mail if you do not see the confirmation in your inbox. Should you require further assistance, please do not hesitate to contact conference@sciencepolicy.ca.
Unfortunately, tickets are not available for sale on-site. All tickets must be purchased online, in advance.
CSPC accepts VISA and Mastercard, as well as electronic funds transfer and cheque payments.
The following meals are included with registration:
- Symposium registration includes breakfast and lunch on November 13.
- Main conference registration includes coffee breaks on Monday, as well as breakfast, lunch and coffee breaks for the duration of the conference.
- A ticket to the Gala Dinner is included in the STANDARD registration category. For all other registration categories, a ticket to the Gala Dinner must be purchased separately at an additional cost.
CSPC 2023 includes the following sections:
- Pre-conference Sessions: Nov 1st to Nov 10 (Zoom Only)
- Symposiums: Morning of Monday Nov 13 (In-person Only)
- Main Conference: Nov 13 to Nov 15 (In-Person Only)
Tickets are non-transferrable after the time of purchase and are only valid for the individual whose information is included in the registration form.
If you would like to cancel your registration, please provide written notification by email to conference@sciencepolicy.ca
- There is a 20% processing fee for refunds on cancellations made on or before September 30, 2023.
- There is a 50% processing fee for refunds on cancellations made between October 1, 2023 – October 30, 2023.
- No refunds will be provided after October 30, 2023.
The Conference Secretariat reserves the right to cancel this program. Registrants will be notified at the earliest possible date in the event of the cancellation. The Secretariat will not be liable for any loss, damages or other expenses other than the registration fees that such cancellation may cause.
Yes, you can register someone else on their behalf by inputting their information in the required fields iin the registration form. If you are registering for more than one person, please add additional tickets to your order.
Attendees will be notified at the earliest possible date should there be a cancellation. CSPC will not be liable for any loss, damages or other expenses as a result of this cancellation other than the cancellation fees that are identified.
- Suggested attire for this conference is business or business casual.
- Gala Dinner attire is business professional.
The CSPC will be an in-person only event. Pre-conference sessions will be available only virtually via Zoom.
Travel and accommodations are not included in the conference fees. However, CSPC has secured a discounted rate for conference attendees with the Westin Ottawa Hotel, as well as transportation discounts for travel to Ottawa. Please click the following link here for more information.
To register, click on this link here
CSPC 2024 will be held in-person at The Westin Ottawa Hotel, 11 Colonel By Dr, Ottawa, ON K1N 9H4.
